Commission Meeting Agenda Item

Agenda Item

Consideration of Approval for Replacement Audio and Video Systems Project Change Order


Information Technology

Staff recommends approval of AVI-SPL Proposal 341735-11 CR-002.


On September 9, 2020, the Commission approved staff’s proposal to purchase replacement audio and video systems from AVI-SPL Inc. for the Commission Chambers. We anticipate that this project will be completed in December.

Staff believes that the current plan lacks two elements that we would like to include at this time.

First, we propose the provision of a secondary sound zone including amplified outdoor speakers to be installed immediately outside the of Chambers in the breezeway area. This capability will simplify planning and setup for public meeting overflow capacity.

Second, we propose adding a display monitor position to the large conference table to provide the ability for meeting participants sitting at this table, who are observing our social distancing efforts, to easily see and follow the presentations. This monitor position may be added and removed as necessary to accommodate the needs of the particular meeting.

The proposed change order will piggyback the same contracts proposed in the original project.

Fiscal Impact


Source of Funding

Capital Asset Fund

Funding Account