Commission Meeting Draft Minutes
Draft Minutes of the November 19, 2018 6 p.m.
Commission Meeting
The regular meeting of the Lady Lake Town Commission was held in the Commission Chambers at Lady Lake Town Hall, 409 Fennell Blvd., Lady Lake, Florida with Mayor Jim Richards presiding. The meeting convened at 6 p.m.
Procedure
Citizens are encouraged to participate in the Town of Lady Lake meetings. Citizen groups are asked to name a spokesperson. Speakers will be limited to three minutes. Additional time may be granted at the Mayor’s discretion. Upon being recognized by the Mayor, please approach the dais, state your name and address, and speak into the microphone. The order of agenda items may be changed if deemed appropriate by the Town Commission. Please be respectful of others and put your cell phone on silent mode.
A. Call to Order
Mayor Jim Richards
B. Invocation
By Reverend Kerry Edwards of the Lady Lake United Methodist Church
C. Pledge of Allegiance
D. Roll Call
| Commissioner (Ward) | Present |
| Hannan (Four) | NO |
| Kussard (One) | YES |
| Holden (Two) | YES |
| Vincent (Three) | YES |
| Richards (Five) | YES |
Staff Present
Kris Kollgaard, Town Manager; Derek Schroth, Town Attorney; Wendy Then, Senior Planner; C.T. Eagle, Public Works Director; Captain Jason Brough and Jan Miller, Administrative Assistant to the Chief, Police Department; Maureen Gochee, Human Resource Director; Pam Winegardner, Finance Director; and Nancy Slaton, Deputy Town Clerk
E. Public Comment
Mayor Richards asked if anyone had any comments.
William Bleam of 1104 Lintz Lane stated he represents a group of voting Lady Lake residents who are dog owners. He requested that the Commission allow businesses in Lady Lake to allow dogs in outdoor eating establishments.
Mayor Richards noted that even if the Town enacted an ordinance according to State statutes, the owners of the local eating establishments would still have to request a permit from the Town and be responsible.
F. Commissioner Swearing-In Ceremony
- Tony Holden, Ward Two
- Paul Hannan, Ward Four
Kris Kollgaard, Town Manager and Town Clerk, conducted the Swearing-In Ceremony by administering the Oath of Office to Commissioner Tony Holden, Ward Two. She stated Commissioner Paul Hannan will be sworn in at the next Commission meeting.
G. Consideration of Selection of Mayor and Mayor Pro-Tem for 2018-2019
Commissioner Kussard nominated Mayor Richards to remain as Mayor for the next one-year term. Commissioner Holden seconded the motion, and the motion passed by a vote of 4-0.
Commissioner Holden nominated Commissioner Kussard to continue to act as Mayor Pro-Tem for next one-year term. Commissioner Vincent seconded the motion, and the motion passed by a vote of 4-0.
H. Consideration of Selection of Commission Liaisons for 2018-2019
Commissioner Vincent stated that he would like to remain as liaison for Florida League of Cities. He commented that two Commissioners, both himself and the alternate, are going to the meetings at the expense of the Town.
Mayor Richards stated that he feels more participation equals more information for the Town.
Town Manager Kris Kollgaard pointed out that the two Commissioners are each on different committees.
After discussion, it was the consensus of the Commission to keep the liaison assignments the same for 2018-2019 as the previous year.
I. Consent
1. Minutes – November 5, 2018 –Commission Meeting
2. Consideration to Approve “Santa’s Shop With A Cop” 2018 Event (Jason Brough)
Mayor Richards asked if there were any questions regarding the consent items. There were no questions or comments.
Commissioner Kussard made a motion to approve Consent Items I-1 and I-2. Commissioner Vincent seconded the motion. The motion passed by a vote of 4-0.
J. Old Business
No old business.
K. New Business
3. Consideration for Teague Plaza New Major Site Plan MJSP 08/17-001 — T-Lynne Properties, LLC — Proposing a Two-Story Building Consisting of a 5,840 Sq. Ft. Footprint with a Total Floor Area of 11,805 Sq. Ft. to be Utilized as a Diner and Retail on the First Floor, and Six Apartments on the Second Floor; on Approximately 1.63 Acres Located at 1124 Teague Trail, Approximately 650 Feet North of the Intersection of County Road 25 and Griffin Avenue, Referenced by Alternate Keys 2933089 and 3785245 (Wendy Then)
Senior Planner Wendy Then presented the background summary for this agenda item (on file in the Clerk’s Office). She stated the applicant is present if there are any questions.
Mayor Richards asked if anyone had any questions or comments. There were no comments.
Commissioner Kussard made a motion to approve the Teague Plaza New Major Site Plan MJSP 08/17-001 with waivers to Chapter 10 as presented. Commissioner Holden seconded the motion. The motion passed by a vote of 4-0.
L. Town Attorney's Report
4. Ordinance 2018-42 (Second and Final Reading) — An Ordinance Annexing Two Lots Located within Orange Blossom Gardens Unit 1, referenced by Alternate Key Numbers 1482429 and 1482569; Owned by Villagers for Veterans, Inc. and Robert and Jeanine Bauman (Wendy Then)
Town Attorney Derek Schroth read the ordinance by title only.
Senior Planner Wendy Then presented the background summary for this agenda item (on file in the Clerk’s Office). He stated the applicant is present if there are any questions.
Mayor Richards asked if anyone had any questions or comments, and hearing none, asked for a motion.
Commissioner Holden made a motion to approve the Second and Final Reading of Ordinance 2018-42. Commissioner Vincent seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
5. Ordinance 2018-43 (Second and Final Reading) — An Ordinance Amending the Lady Lake Future Land Use Comprehensive Plan of Two Lots Located in Orange Blossom Gardens Unit 1, referenced by Alternate Key Numbers 1482429 and 1482569; Owned by Villagers for Veterans, Inc. and Robert and Jeanine Bauman (Wendy Then)
Town Attorney Derek Schroth read the ordinance by title only.
Senior Planner Wendy Then presented the background summary for this agenda item (on file in the Clerk’s Office). She stated the applicant is present if there are any questions.
Mayor Richards asked if anyone had any questions or comments, and hearing none, asked for a motion.
Commissioner Kussard made a motion to approve the Second and Final Reading of Ordinance 2018-43. Commissioner Holden seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
6. Ordinance 2018-44 (Second and Final Reading) — An Ordinance Rezoning Two Lots Located in Orange Blossom Gardens Unit 1, referenced by Alternate Key Numbers 1482429 and 1482569; Owned by Villagers for Veterans, Inc. and Robert and Jeanine Bauman (Wendy Then)
Town Attorney Derek Schroth read the ordinance by title only.
Senior Planner Wendy Then presented the background summary for this agenda item (on file in the Clerk’s Office). She stated the applicant is present if there are any questions.
Mayor Richards asked if anyone had any questions or comments, and hearing none, asked for a motion.
Commissioner Vincent made a motion to approve the Second and Final Reading of Ordinance 2018-44. Commissioner Holden seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
7. Ordinance 2018-45 (Second and Final Reading) — An Ordinance Regarding the Police Pension Share Plan (Pam Winegardner)
Town Attorney Derek Schroth read the ordinance by title only.
Finance Director Pam Winegardner presented the background summary for this agenda item (on file in the Clerk’s Office).
Mayor Richards asked if anyone had any questions or comments, and hearing no other comments or questions, asked for a motion.
Commissioner Holden made a motion to approve the Second and Final Reading of Ordinance 2018-45. Commissioner Kussard seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
8. Ordinance 2018-46 (Second and Final Reading) — An Ordinance Adopting the Disciplinary Arbitration Panel (DAP) (Maureen Gochee)
Town Attorney Derek Schroth read the ordinance by title only.
Human Resource Director Maureen Gochee presented the background summary for this agenda item (on file in the Clerk’s Office).
Mayor Richards asked if anyone had any questions or comments, and hearing none, asked for a motion.
Commissioner Kussard made a motion to approve the Second and Final Reading of Ordinance 2018-46. Commissioner Vincent seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
9. Ordinance 2018-48 (First Reading) — An Ordinance Granting a Special Exception Use to Incorporate the Convenience Store with Fuel Operations Land Use within the Heavy Commercial (HC) Zoning District on Approximately 1.405 Acres Located at the Northwest Corner of the Intersection of Hwy 466 and Rolling Acres Road, Referenced by Alternate Key 1770611 (Wendy Then)
Town Attorney Derek Schroth read the ordinance by title only.
Senior Planner Wendy Then presented the background summary for this agenda item (on file in the Clerk’s Office). She stated Tara Tedrow, Attorney, is present representing the applicant.
Ms. Tedrow presented information regarding this proposed project. She noted that the applicant is meeting all the Town’s requirements regarding Commercial Design Standards, landscaping, and setbacks, although the site plan will come back before the Commission at a later date if the use is approved.
Jeremy Anderson of Common Oak Engineering presented the applicant’s plans for the public road improvements for this development regarding the traffic and access to the site for the proposed project. It was noted that this use will generate less traffic than any other use for Heavy Commercial zoning as it does not generate new trips; it is a convenience where people already passing by will stop in.
Mayor Richards asked if anyone had any questions or comments.
Commissioner Kussard noted that the Wawa will be the closest gas station to this location at the corner of CR 466 and US Hwy 27/441. She stated her main concern is about the traffic along the failing Rolling Acres Road. She asked for more information on the left hand turn lane into the site from Rolling Acres.
Mr. Anderson reviewed the right and left turn lane proposals for this site. He confirmed that a left turn lane into the site will be built for those going north on Rolling Acres Road from CR 466, which is warranted by the traffic study. He stated the extended right turn lane will more than double the current right turn lane. He noted that the right turn lane improvement is not warranted by the traffic study, although the developer is willing to make this improvement at his expense.
Commissioner Holden stated that this corner is a traffic problem all day long, and he expressed concern that tanker truck deliveries will exacerbate that.
Commissioner Kussard asked when tanker trucks will deliver.
Ms. Tedrow replied that fueling and convenience deliveries will be scheduled according to use and location, and it is not good business to deliver during peak use hours. She stated sites are typically refueled two to three times a week.
Mayor Richards stated due to the traffic congestion on this intersection, he cannot vote for the special exception use. He stated he understands part of the solution is on Lake County due to the failing of Rolling Acres Road.
After further discussion, Commissioner Vincent made a motion to table the First Reading of Ordinance 2018-48 to December 17, 2018. Commissioner Kussard seconded the motion. The motion passed by a 4-0 vote.
M. Town Manager's Report
10. Consideration of an Appointment to the Library Advisory Board (Kris Kollgaard)
Town Manager Kris Kollgaard announced that Barbara Roberts has withdrawn her application. There are no other applications for consideration to fill the one vacancy on this board at this time.
Ms. Kollgaard asked the Commissioners if they received her email regarding the Wreath Ceremony on December 17th, as she needs to RSVP.
N. Mayor and Commissioner's Report
Commissioner Vincent commented on the Florida League of Cities meeting. They were pleased that Proposition One was defeated, and they thanked the municipalities for their support.
O. Public Comment
Mayor Richards asked if there were any comments from the audience.
John Gauder of 142 Costa Mesa Dr. commented that development at the intersection of CR 466 and Rolling Acres Road is a hot topic and he is glad the Commissioners tabled this temporarily.
P. Adjourn
There being no further business, the meeting was adjourned at 7:15 p.m.
___________________________
Kristen Kollgaard, Town Clerk
___________________________
Jim Richards, Mayor
Minutes transcribed by Nancy Slaton, Deputy Town Clerk