Commission Meeting Draft Minutes
Draft Minutes of the July 1, 2019 6 p.m.
Commission Meeting
The regular meeting of the Lady Lake Town Commission was held in the Commission Chambers at Lady Lake Town Hall, 409 Fennell Blvd., Lady Lake, Florida with Mayor Jim Richards presiding. The meeting convened at 6 p.m.
Procedure
Citizens are encouraged to participate in the Town of Lady Lake meetings. Citizen groups are asked to name a spokesperson. Speakers will be limited to three minutes. Additional time may be granted at the Mayor’s discretion. Upon being recognized by the Mayor, please approach the dais, state your name and address, and speak into the microphone. The order of agenda items may be changed if deemed appropriate by the Town Commission. Please be respectful of others and put your cell phone on silent mode.
A. Call to Order
Mayor Jim Richards
B. Invocation
By Lay Minister Paul Spoltore of the First Baptist Church of Lady Lake
C. Pledge of Allegiance
D. Roll Call
| Commissioner (Ward) | Present |
| Hannan (Four) | YES |
| Kussard (One) | YES |
| Holden (Two) | YES |
| Vincent (Three) | YES |
| Richards (Five) | YES |
Staff Present
Kris Kollgaard, Town Manager; Derek Schroth, Town Attorney; Thad Carroll, Growth Management Director; C.T. Eagle, Public Works Director; John Pearl, I.T. Director; Chief Rob Tempesta, Lady Lake Police Department; Wendy Then, Senior Planner; Pam Winegardner, Finance Director; and Nancy Slaton, Deputy Town Clerk
E. Public Comment
Mayor Richards asked if anyone had any comments. There were no comments.
F. Consent
1. Minutes — June 17, 2019 — Regular Commission Meeting
2. Minutes — June 24, 2019 — Commission Workshop Meeting
3. Consideration of Approval to Request an Amendment to the Utility Relocation Agreement with the Florida Department of Transportation (FDOT) to Include Installing Fiber Optic Conduit Concurrent with the Upcoming US 27/441 Road Widening Project (John Pearl)
Mayor Richards asked if any of the Commissioners had any concerns regarding the Consent items, and hearing none, asked for a motion.
Commissioner Vincent made a motion to approve Consent Items F-1 through F-3. Commissioner Holden seconded the motion. The motion passed by a vote of 5 to 0.
G. Old Business
No old business.
H. New Business
Mayor Richards asked that Item 6 be heard first since representatives were present from Fruitland Park.
4. Green Key Village Subdivision Phase 4 ― Final Plat Plan ― Proposing 17 Single-Family Residential Lots on Approximately 9.59 Acres Zoned RS-6, within the Green Key Village Development, Located on the North Side of Lake Ella Road Approximately ½ Mile East of Rolling Acres Road, Addressed as 1635 Lake Ella Road and Referenced by Alternate Key 3903749 (Thad Carroll)
Growth Management Director Thad Carroll presented the background summary for this agenda item (on file in the Clerk’s Office). He stated that the applicant is present if there are any questions.
Mayor Richards asked if there were any questions, and hearing none, asked for a motion.
Commissioner Holden made a motion to approve the Green Key Village Subdivision Phase 4 ― Final Plat Plan as presented. Commissioner Kussard seconded the motion. The motion passed by a vote of 5 to 0.
5. Consideration for the Miller’s Ale House New Major Site Plan — Lady Lake Commons Outparcel A – MJSP 05/19-001 — Proposing a 235-Seat Sit-Down Restaurant to be Developed on Approximately 2.42 Acres Along Hwy 27/441, to be Addressed as 635 N. Highway 27/441, at the Southeast Corner of the Intersection of North Highway 27/441 and Fennell Boulevard, Currently Identified by Alternate Key Number 3305451 (Thad Carroll)
Growth Management Director Thad Carroll presented the background summary for this agenda item (on file in the Clerk’s Office). He stated that the applicant is present if there are any questions.
Mayor Richards asked if there were any questions, and hearing none, asked for a motion.
Commissioner Kussard made a motion to approve the Miller’s Ale House New Major Site Plan — Lady Lake Commons Outparcel A – MJSP 05/19-001 with requested waivers as presented. Commissioner Holden seconded the motion. The motion passed by a vote of 5 to 0.
6. Consideration of Termination of Wastewater Treatment Plant Capacity Reservation and Bulk Treatment Agreement with the City of Fruitland Park (C.T. Eagle)
Public Works Director C.T. Eagle announced that he would like to request that this item be pulled from consideration since staff has since received correspondence from Fruitland Park that they intend to abide by the terms of the agreement.
Mayor Richards noted that representatives of Fruitland Park were present. He invited them to come forward and state their names for the record.
Fruitland Park Mayor Chris Cheshire, City Manager Gary Lavenia, and Public Works Director Dale Vogel introduced themselves.
Mayor Richards reported that he had spoken with Mayor Cheshire earlier in the day regarding the Town’s charge per gallon for usage.
Mayor Cheshire stated that they were initially given wrong information by a consultant hired by Fruitland Park. He stated their Commission prematurely sent out a letter as a result of the misunderstanding. He stated once they met with Mr. Eagle and the Town Manager, they now understand the terms of the agreement and intend to abide by them.
Town Manager Kris Kollgaard stated that Mr. Eagle has prepared a PowerPoint presentation if the Commission wished to have him present it.
Mayor Richards agreed that it would be a good idea so the public may be able to better understand the fees involved in this agreement.
Mr. Eagle presented a brief overview of the wastewater treatment and billing associated with this agreement.
Commissioner Vincent asked for clarification on how the fees are charged.
Mr. Eagle replied that the fees are based on Equivalent Residential Units (ERUs), which is how everyone is charged and is fair to all.
Commissioner Hannan and Commissioner Vincent asked to be sent digital copies of this presentation.
Commissioner Kussard made a motion to pull this item regarding the termination of Wastewater Treatment Plant Capacity Reservation and Bulk Treatment Agreement with the City of Fruitland Park. Commissioner Vincent seconded the motion. The motion passed by a vote of 5 to 0.
I. Town Attorney's Report
7. Ordinance 2019-07 (First Reading) — Small Scale Future Land Use Map Amendment — Orange Blossom Gardens Chapel of All Faiths, Inc. — Amending the Lady Lake Future Land Use Map from Lady Lake Recreation (P) to Lady Lake Religious Facilities (RF) for Approximately 0.076 Acres Owned by the Village Center Community Development District (VCCDD), Addressed as 1401 Paradise Drive, Referenced by Alternate Key 3750047, within the Orange Blossom Gardens Unit 1 Subdivision, within Town Limits (Thad Carroll)
Town Attorney Derek Schroth read the ordinance by title only.
Growth Management Director Thad Carroll presented the background summary for this agenda item (on file in the Clerk’s Office). He stated the applicant is present if there are questions.
Mayor Richards asked if there were any questions or comments. He asked how the impervious surface was figured at no more than sixty percent in regard to storm water since this in regard to building at a future date.
Mr. Carroll stated the engineer’s report should show the methodology for figuring the impervious surface at the time a site plan is presented for a future building. He stated it could be a shared agreement with multiple properties.
Hearing no other questions, Mayor Richards asked for a motion.
Commissioner Holden made a motion to approve the First Reading of Ordinance 2019-07 as presented. Commissioner Vincent seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Hannan | YES |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
8. Ordinance 2019-08 (First Reading) — Rezoning — Orange Blossom Gardens Chapel of All Faiths, Inc. —Rezoning from Lady Lake Mixed Residential Medium Density (MX-8) to Lady Lake Public Facilities District (PFD) for Approximately 0.076 Acres Owned by the VCCDD, Addressed as 1401 Paradise Drive, Referenced by Alternate Key 3750047, within the Orange Blossom Gardens Unit 1 Subdivision, within Town Limits (Thad Carroll)
Town Attorney Derek Schroth read the ordinance by title only.
Growth Management Director Thad Carroll presented the background summary for this agenda item (on file in the Clerk’s Office). He stated the applicant is present if there are questions.
Mayor Richards asked if there were any questions or comments, and hearing none, asked for a motion.
Commissioner Hannan made a motion to approve the First Reading of Ordinance 2019-08 as presented. Commissioner Kussard seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Hannan | YES |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
9. Ordinance 2019-09 (First Reading) — An Ordinance of the Town of Lady Lake, Florida; Providing for a Corrective Legal Description for Ordinance 2018-49, Ordinance 2018-50, and Ordinance 2018-51, for Property being Approximately 8.94 Acres Owned by the First Baptist Church of Lady Lake, Inc., Referenced by Alternate Key Number 1454701 (Thad Carroll)
Town Attorney Derek Schroth read the ordinance by title only.
Growth Management Director Thad Carroll presented the background summary for this agenda item (on file in the Clerk’s Office). He stated this is a corrective action to correct legal descriptions for these ordinances.
Mayor Richards asked if there were any questions or comments, and hearing none, asked for a motion.
Commissioner Kussard made a motion to approve the First Reading of Ordinance 2019-09 as presented. Commissioner Holden seconded the motion. The motion passed by the following roll call vote:
| Commissioner | Vote |
| Hannan | YES |
| Kussard | YES |
| Holden | YES |
| Vincent | YES |
| Richards | YES |
K. Town Manager's Report
10. Consideration of Annual Evaluation and Merit Performance Adjustment for Town Manager (Kris Kollgaard)
Town Manager Kris Kollgaard presented the background summary for this agenda item (on file in the Clerk’s Office).
Mayor Richards, Commissioner Kussard, and Commissioner Vincent stated they have turned in their evaluations, as has Commissioner Hannan.
Commissioner Vincent stated he would like to suggest changing the wording from merit increase to a five percent salary increase for the Town Manager.
Mayor Richards stated he prefers that this is broken down between the two percent cost of living increase and a merit increase of up to three percent. He stated he likes that it mirrors what is proposed for general employees also.
Commissioner Kussard agreed with Mayor Richards. She noted that the “up to three percent merit increase” does not necessarily mean that everyone will get the three percent since it is based on evaluations by department heads.
Commissioner Vincent stated he would like to know the number of employees that did not get the full merit increase. Commissioner Holden agreed.
Ms. Kollgaard stated that evaluations are due from department heads by the end of August. Once the evaluations are completed, information regarding how many employees will receive increases and the percentages awarded will be sent to the Commissioners.
Commissioner Holden stated that he feels the Town Manager’s salary should be separate from the general employees. He stated he is against the $6,000 annual car allowance for the Town Manager and feels she should use a Town vehicle instead.
Ms. Kollgaard stated this was previously discussed by the Town Commission. She stated she prefers to use her personal vehicle as it includes safety options such as a backup camera, and she may have to pick up her grandchildren occasionally in an emergency. She stated she carries her own insurance as required by the Town and pays for her own fuel.
Commissioner Kussard suggested that this could be discussed during the budget workshop next week, and Commissioner Holden agreed.
Mayor Richards asked for a motion.
Commissioner Kussard made a motion to approve the Town Manager’s Annual Evaluation and Merit Performance Adjustment of two percent COLA and three percent merit increase, for a total of a five percent increase. Commissioner Hannan seconded the motion. The motion passed by a vote of 4 to 1 (Holden).
Town Manager Kris Kollgaard reminded the Commissioners that the budget workshop is scheduled for 10 a.m. on Monday, July 8th, 2019.
She stated she hopes to include the selection of Charter Review Committee members on the agenda for the next Commission meeting on July 15th, although only one business owner application has been received. She stated she has contacted the owners of MMD Computer and hopes they will apply for the committee, as two business owner applicants are required.
K. Mayor and Commissioner's Report
Mayor Richards asked if any of the Commissioners had anything to report. There were no reports.
L. Public Comment
Mayor Richards asked if there were any comments from the audience. There were no comments.
M. Adjourn
There being no further business, the meeting was adjourned at 6:41 p.m.
___________________________
Kristen Kollgaard, Town Clerk
___________________________
Jim Richards, Mayor
Minutes transcribed by Nancy Slaton, Deputy Town Clerk