Special Magistrate Hearing Minutes

Minutes of the December 15, 2022 10:30 a.m.
Special Magistrate Hearing

The regular meeting of the Special Magistrate was held in the Town Hall Commission Chambers at 409 Fennell Blvd., Lady Lake, Florida. The meeting convened at 10:30 a.m.

Town Staff Present

Lori Crain, Code Enforcement Officer; Denise Williams, Code Enforcement Assistant and former Animal Control Officer, and Carol Osborne, Deputy Town Clerk

Call To Order

Joshua Bills, Special Magistrate, called the meeting to order at 10:30 a.m.

Pledge of Allegience

All present stood and recited the Pledge of Allegiance.

Explanation of Procedure

Special Magistrate Joshua Bills explained to the public that this is a quasi-judicial hearing, which means that he has not seen or heard any evidence or testimony from staff or outside parties, other than cases that have been continued from a public hearing, as this would be in violation of ex-parte rules. He explained that staff will present their case and testimony, and he will ask any questions he deems necessary. At that time, the owner or interested party will be able to present their testimony or evidence and staff will have an opportunity to rebut. The case will be closed for public comment, and he will render his decision on each of the cases.

The Special Magistrate advised that all testimony is to be directed to him only.

Violators shall contact Code Enforcement to confirm compliance. Upon notification by the code inspector that the Order of Enforcement has not been complied with by the time stated in the ruling, the Special Magistrate may execute an Order of Imposing Fine in the amount set forth. A copy of the Order Imposing Fine shall be mailed to the Violator. A certified copy of the Order Imposing Fine may be recorded as a lien against the property and or business. A hearing is not statutorily required for the issuance of the Order Imposing Fine. The violator has a right to request a hearing on the fine imposition by written request to the Town of Lady Lake within twenty days of the commencement of the fine. The Order Imposing Fine shall advise the Violator of that right. When requested, such a hearing will be heard by the Special Magistrate. In some cases, fines will be recorded as a lien if not paid. The Respondent or business owner will receive a copy of the full order regarding their case.

A. Swearing In

The Special Magistrate requested that anyone present who planned to speak at today’s hearing stand and be sworn in.

All individuals who presented information during these proceedings were sworn in. Those cases were heard first regardless of their order on the agenda.

B. Approval of Minutes

1. Minutes of September 27, 2022, Special Magistrate Hearing

The Special Magistrate accepted and signed the hearing minutes of September 27, 2022, into the record as presented.

Code Enforcement Officer Lori Crain advised that the following cases will not be presented today: Case 22-8697 – Service was not obtained by the deadline; Case 22-8779 is in process of compliance; Case 22-8788 and Case 22-8785 have come into compliance.

C. Old Business

2. Case 22-8581 — 923 St. Andrews Blvd., Hazel L. Cubeta, Estate — Town of Lady Lake Code of Ordinances Section 20-18€, Minimum Standards, Sanitation; Section 20-21, Unsafe Dwellings; Section 7-37, Nuisances; Order of Fine; (Lori Crain)

Ms. Crain presented the background summary for this agenda item (on file in the Clerk’s Office).

Ms. Crain testified that after the Order of Enforcement hearing, she had one voice message from the Respondent and no communique since.

Staff recommendation: find the Respondent in violation of the Order of Enforcement dated April 26, 2022, by not paying the administrative fee of $87; impose administrative fee of $150 for this Order of Fine hearing. Further order the fees to be recorded as a lien against the property.

The Special Magistrate stated for the record that no one is present to speak on this matter.

Special Magistrate Joshua Bills executed the Order of Fine for Case 22-8581 based on the information provided through the evidence and testimony regarding this case. The Respondent shall pay the delinquent administrative fee of $87, in addition to costs associated with this Order of Fine hearing in the amount of $150.00. All fines and costs shall be paid to the Town of Lady Lake by 5:00 PM Thursday, January 5, 2023, or the total amount of $237.00 will be recorded as a lien against the property. A full copy of the order will be mailed to the Respondent.

3. Case 22-8773 – 1296 Lake Ella R., ROIB SFR Lake Ella, LLC — NPDES Stormwater Regulations Section LDR 13-7(c), Standard Practices; NPDES Stormwater Regulations Section LDR 13-54, Required Use of BMPs; Order of Fine (Lori Crain)

Ms. Crain presented the background summary for this agenda item (on file in the Clerk’s Office).

Ms. Crain stated that due to family and health issues, she was not in the office for much of the month of November.

She stated that once she returned to the office and after several emails, an onsite meeting was ultimately scheduled for December 1, 2022, with the Lake Ella Estates owner, Brian Clapp, the JMHC Development representative, Shane Keel, Town of Lady Lake Public Works Director, C.T. Eagle, Utilities Supervisor, Butch Goodman, and herself to review the areas that had been repaired and areas that still need repaired. Ms. Crain explained that the Town is responsible for the enforcement of the state of Florida’s stormwater best management practices. She stressed that if the Town is negligent, the Town is in jeopardy of losing its NPDES permit which negatively affects the growth of the community.

Staff recommendation is to find the Respondent in repeat violation of the cited violations; impose administrative fee of $150 for this Order of Fine hearing, in addition to the unpaid $87 administrative fee for the Order of Enforcement hearing. Enter an Order of Fine in the amount of $53,000, which is the total amount to date of the accrued fine of $500/day from August 29, 2022, through Dec. 12, 2022. If fine and fees are not paid by 5:00 PM, Thursday, January 12, 2023, the entire amount will be recorded as a lien against the property.

Ms. Crain advised that the property owner is present.

Brian Clapp, owner of Lake Ella Estates, stated that it was his understanding that the main issue was discharge off property and that he and Growth Management Director, Thad Carroll, and the engineer met to evaluate the area. He advised that the retaining wall was reengineered, that the entire area was regraded and resodded, along with sodding the slope, which is the area needing stabilized.

He stated that when he met with Ms. Crain onsite, she indicated the remaining issues, he immediately addressed those issues, and that everything she indicated was cured within three days. He stated that he is now focusing on the additional areas Ms. Crain recently indicated to him that need correcting. Mr. Clapp acknowledged that much of this miscommunication was internal and once he discovered this, he addressed everything personally.

Ms. Crain stated that Mr. Clapp confirmed with her that she had been communicating with the correct representative with JMHC. She stated that they had been advised numerous times via email that the violations would be done, and Mr. Clapp indicated that he will be hiring a new company. Ms. Crain clarified further that she was communicating with the person she was supposed to.

Mr. Clapp concurred and reiterated that he understands the issues and ensured that he will be hands-on going forward. He stated for the record that there is nothing wrong with the lift station.

The Special Magistrate stated that he will reduce the fine due to staff being unavailable in November to conduct inspections.

Ms. Crain stated that once she returned to work and conducted the inspections, the property was still not in compliance.

Mr. Clapp stated that he came to Town Hall to discuss this issue with Thad Carroll because he knew there was a daily fine accruing. Mr. Carroll stated that Ms. Crain is the only person who can conduct the inspections.

Ms. Crain stated that because there is an email on November 4, 2022, requesting someone from the Town perform the inspection in her absence, she recommends ending the daily accruing fine on November 1.

Special Magistrate Joshua Bills executed the Order of Fine for Case 22-8773 based on the information provided through the evidence and testimony regarding this case. The Respondent shall pay a reduced fine in the amount of $38,000.00, which accrued at the daily rate of $500.00 per day commencing on August 29, 2022, through October 31, 2022, and December 2, 2022, through December 12, 2022, at which time the property was brought into compliance. The Respondent shall pay costs associated with the case in the amount of $150.00, in addition to the delinquent $87.00 administrative fee imposed at the September 27, 2022, Order of Enforcement hearing, totaling $38,237.00. All fines and costs shall be paid to the Town of Lady Lake by 5:00 PM Thursday, January 12, 2023. A copy of the full order will be mailed to The Respondent.

D. New Business

4. Case 22-8697 — 230 Lake Griffin Rd., Virgil a. Smith, Estate — Town of Lady Lake Code of Ordinances Section 7-46, Storage of Junk, etc., Prohibited; Sections 20-18(e) and 20-18(f), Minimum Standards Sanitation; Town of Lady Lake Land Development Regulations Section 16-5(a), Building Permit, Required; Order of Enforcement (Lori Crain)

This case will not be presented.

5. Case 22-8726 — 127 Shiloh Ave., Tuan T. Pham — Town of Lady Lake Code of Ordinances section7-67 and Section 7-46, Nuisances; Section 20-19(f), Minimum Standards; Order of Enforcement (Lori Crain)

Ms. Crain presented the background summary for this agenda item (on file in the Clerk’s Office).

Ms. Crain testified that the grass has remained mowed, yet much debris continues to be on the property.

Staff recommendation is to find the Respondent in violation of Town of Lady Lake Code of Ordinances Section 7-46, Unlawful Storage of Junk, Debris; Section 7-67, Certain Conditions, Accumulations Deemed Public Nuisance; Section 20-19(f), Exterior Structure Maintenance/Repair; impose $150 administrative fee and allow Respondent until January 30, 2023, to bring property into compliance or a $25 fine will begin to accrue for every day until complete compliance is obtained.

The Special Magistrate confirmed with Ms. Crain that the photos in the packet were taken by her.

Ms. Crain advised that she and Ms. Williams took the photos dated December 1, 2022. Ms. Crain advised that she specifically took the photo of the posting.

The Special Magistrate stated for the record that no one is present to speak on this matter.

Special Magistrate Bills stated that based on the evidence provided, including pictures and testimony, an Order of Enforcement is warranted. The Respondent shall pay all costs associated with this matter in the amount of $150.00, and have until 5:00 PM January 30, 2023, to successfully bring the property into compliance or a fine of $25 per day will begin accruing on January 31, 2023 and will continue to accrue thereafter for each day the violation continues to exist. A copy of the full order will be mailed to The Respondent.

6. Case 22-8779 — 223 Gibson St., Cynthia L. Hines-White — Town of Lady Lake LDR Section 16-52(a), Building Permit Required; Order of Enforcement (Lori Crain)

This case will not be presented.

7. Case 22-8785 — 306 West Lemon St., Barbara Kleinschrodt — Town of Lady Lake LDR Section 16-52(a), Building Permit Required; Order of Enforcement (Lori Crain)

This case has come into compliance.

8. Case 22-8788 — 732 S Hwy 27/441, Ronald B. Moussette, Jr., Trust — Town of Lady Lake LDR Section 16-52(a), Building Permit Required; Town of Lady Lake Code of Ordinances Section 7-47, Fire Hazards; Order of Enforcement (Lori Crain)

This case has come into compliance.

9. Case 22-8793 — 413 S Hwy 27/441, Blue Marlin Stations, LLC — Town of Lady Lake LDR Section 17-5(d), Temporary/Special Event Signs; Order of Enforcement; Establish Repeat Offender (Lori Crain)

Ms. Crain presented the background summary for this agenda item (on file in the Clerk’s Office).

Staff’s recommendation is to find the Respondent in violation of the Town of Lady Lake Land Development Regulations cited codes; impose administrative fee of $150; Establish properties and owners as Repeat Offenders. Any subsequent violation will result in Hearing Notice to Special Magistrate to recommend fines be assessed.

The Special Magistrate stated for the record that no one is present to speak on this matter.

Special Magistrate Bills stated that based on the evidence provided, including pictures and testimony, an Order of Enforcement is warranted. The Respondent shall pay all costs associated with this matter in the amount of $150.00, and have until 5:00 PM January 5, 2023, to successfully bring the property into compliance. The Respondent is established as a Repeat Offender. A copy of the full order will be mailed to The Respondent.

10. Case L22015616 — 11796 SE 141st, Ocklawaha, FL, Charles Hill — Town of Lady Lake Code of Ordinances, Section 4-11, Confinement of Animal in Vehicle (Denise Williams)

Ms. Williams presented the background summary for this agenda item (on file in the Clerk’s Office)

Ms. Williams testified that on October 25, 2022, she was called to Sam’s Club and observed a dog locked in a vehicle. She advised that the outside temperature was 85 degrees and utilized a digital infrared temperature gun to read the inside temperature of the vehicle, which read 105 degrees. Ms. Williams advised the dog owner to start his vehicle with the air conditioner to cool the inside of the vehicle.

Ms. Williams advised that the responding police officers are present.

Ms. Williams testified that Mr. Hill has had a previous case where he was issued a written warning.

Staff’s recommendation is to find the Respondent, Charles Hill, in violation of the Town of Lady Lake Code of Ordinances Section 4-11, Confinement of an Animal in Vehicle; impose full fines of $100.

The Special Magistrate verified with Ms. Williams that the picture before him of the temperature reading is the picture she referenced in her report.

The Special Magistrate advised that he will hear testimony from the dog owner prior to hearing the police officers’ testimonies.

Charles Hill stated that at the time of the incident he asked Ms. Williams to provide certification of the thermometer that she used to read the inside temperature of the truck. He stated that he tried again on two separate occasions to obtain a copy of the certification. He stated that he was in construction for many years and weather was an important factor and that he can tell the difference between 85 degrees and 105 degrees. He stated that when he opened the truck door while the dog was inside, the temperature inside the truck did not feel like 105 degrees.

The Special Magistrate confirmed with Mr. Hill that his main concern is the calibration of the equipment, and that the temperature reading was accurate. He advised Mr. Hill that a thermometer reading is not necessary to know that it is wrong to leave an animal, a child, or anything in a car on a hot day. He stated Ms. Williams’ testimony is that it was 85 degrees outside, the car was parked in the sun with the barely “cracked”, and the dog was barking.

The Special Magistrate confirmed with Mr. Hill for the record that his main concern is the accuracy of the thermometer reading.

Mr. Hill stated that the dog, Lucky, and his female companion have a unique bond due to her health issues, and that he does not do anything to harm the dog. He stated that the accuracy of the thermometer reading is an important item.

The Special Magistrate asked Mr. Hill if he had scientific proof to present that shows that cars do not heat up in sunlight. He stressed and reiterated that the accuracy of the equipment is not relevant in this case.

Mr. Hill stated that Ms. Williams’ case is based on the inside temperature of the vehicle.

The Special Magistrate clarified that Ms. Williams’ case is based on observing the car parked on a hot day, and that dog was inside the car and the windows were barely “cracked”.

The Special Magistrate stated to Mr. Hill that he has not shown any remorse for this violation.

Mr. Hill stated that he thought he would have been able to ask Ms. Williams questions and acknowledged that the majority of his questions are based on the accuracy of the equipment.

Cpl. Bilbrey with the Lady Lake Police Department testified that her first interaction with Mr. Hill was June 7, 2022 when she responded to a call at Circle K, 3 La Grande Blvd. A complainant called advising that a male left his dog inside a vehicle, that the windows were open approximately an inch, the dog was barking and panting heavily, and the male was inside the store playing lottery. She testified that when she arrived on scene, she observed the truck that matched the description provided, with the dog inside. Cpl. Bilbrey acknowledged that the dog Mr. Hill brought with him to today’s hearing is the dog she observed in the truck. Cpl. Bilbrey stated that the vehicle is registered to Mr. Hill’s wife. She advised that she was unable to communicate with Mrs. Hill based on the health issues Mr. Hill described in his testimony. She then turned her attention to Mr. Hill who was at the counter scratching lottery tickets and asked if it was his dog inside the vehicle. She testified that Mr. Hill responded affirmatively.

Cpl. Bilbrey explained to Mr. Hill that the air conditioning needed to be turned on because it was very hot outside. She stated that Mr. Hill responded that his dog was fine. Cpl. Bilbrey stated that it was her observation that Mr. Hill did not seem concerned about his dog. She stated Mr. Hill explained that he cannot be without his dog because the dog is for his wife, who was inside the store with him.

Cpl. Bilbrey testified that she advised Mr. Hill that he cannot leave his dog in a hot truck. She stated that Mr. Hill’s response was that he would continue to bring the dog with him because the dog was there for his wife. At that time, Cpl. Bilbrey contacted the Animal Control Officer and prior to Ms. Williams’ arrival, she was able to convince Mr. Hill to turn on the vehicle and turn on the air conditioning. She noted that it was 86 degrees outside that particular day and the vehicle was parked in the sunlight as there is no shade where the vehicle was parked.

Cpl. Bilbrey testified that her second encounter with Mr. Hill was the day the citation was written, October 25, 2022 (clarified). She stated Mr. Hill was given the citation because it was his second offense of this violation.

Officer Doran testified that he responded to a call of an unattended dog in a vehicle at Sam’s Club. He stated that he talked with the complainant who advised that they had been there approximately 30 minutes prior to calling the police, and that they had not seen anyone with the vehicle. Officer Doran referenced the dog in attendance and confirmed that is the dog he observed in the vehicle. He stated that when they approached the vehicle the dog was barking very loudly, shaking the vehicle.

Officer Doran observed Ms. Williams take the temperature of the inside of vehicle and he confirmed that the reading was initially 104 degrees and increased to 105 degrees.

Officer Doran met the Respondents coming out of the store and verified that the dog in the vehicle was theirs. He stated that he left the scene once Cpl. Bilbrey arrived.

Mr. Hill stated that it is important to know that on the day of the Circle K incident, he voluntarily started the vehicle. He stated that he did not know that Officer Doran discussed this issue with the complainants and that they gave inaccurate information regarding the time the dog was inside the vehicle. He stated that he was at Sam’s Club approximately 15 minutes.

Ms. Williams stated that her narrative and the police report reflects that the call was dispatched at 14:31 hours and Officer Doran met Mr. Hill at the front of the store at 1500 hours, which is 29 minutes.

Special Magistrate Joshua Bills stated that based on information provided through the evidence and testimony regarding this case he finds the Respondent in violation of the cited code. The Respondent shall pay a fine of $100.00. The Respondent shall pay administrative fee of $150.00; all fines and fees are to be paid within 14 days from the date of this Order, December 15, 2022.

The Respondent will receive a copy of the full order.

H. Adjourn

There being no further business, the meeting adjourned at 11:57 p.m.

s/ Joshua E. Bills, Special Magistrate

s/ Carol Osborne, Deputy Town Clerk